Having a Baby in Costa Rica: Part 3, the Paperwork

Last Updated: May 15, 2020

In our other posts on having a baby in Costa Rica, we discuss prenatal care (Part 1), delivery at a small private hospital (Part 2), and second delivery at a larger private hospital in San Jose (CIMA post). In this article, we’ll go through the much less exciting, though important, topic of paperwork. It took us a while to figure out exactly how (and where) to get the documents we needed, so we thought we’d share our experience. Below you’ll find information on getting our two sons’ US citizenship documents and various Costa Rican documents.Paperwork After Having a Baby in Costa Rica

US Passport and Certificate of Birth Abroad

Background

A baby born in Costa Rica to at least one US citizen parent is a dual citizen, with citizenship rights to both Costa Rica and the United States. The baby is Costa Rican just by being born on Costa Rican soil. While the baby is also automatically a US citizen, you have to do some paperwork to have this formalized.

It is very important to get a Certificate of Birth Abroad from the US Embassy as proof that your baby is a US citizen. You can get this document, as well as your baby’s first US passport and social security card, from the US Embassy in San Jose. These documents can be obtained at the same time, and we found the process to be very efficient.

Be sure to make an appointment in advance on the US Embassy website for Costa Rica. Keep in mind that both parents and the child need to attend the appointment.

Requirements

The US Embassy website has all the forms you need to fill out, which we recommend doing in advance because they are very detailed. The website also has specific information on the documentation you will need to bring to the appointment. It is a lot of documents so be sure to go through the list carefully to avoid multiple trips to the Embassy. In general, you need:

  • An original copy of the baby’s birth certificate issued by the Civil Registry (more on how to get this below). *Note: The US Embassy accepted digital copies of the birth certificate for our second son who was born in 2019.
  • A statement from the doctor who attended the birth
  • Parents’ marriage certificate, and if either has been married previously, certified copies of documents showing that the prior marriage was terminated. These do not have to be apostilled.
  • Proof of parents’ US citizenship (you can use your passport)
  • Proof of parents’ physical presence in the US for the required period (they accepted our school transcripts for this requirement). See the Embassy website for specifics.
  • Evidence of a biological relationship between the US citizen parent and child
  • 1 passport-size photo of the baby (can be taken at the US Embassy on the day of your appointment for a small fee).

Embassy Appointment and Picking up Documents

You’ll bring all of these documents to the appointment, and Embassy staff will ask for them, along with your forms, in a certain order. They made copies of all of our documents and gave us back the originals.

Once your application is accepted, you’ll pay the required fees. You can choose to return to the US Embassy in San Jose for pick up or arrange delivery to your local Correos de Costa Rica (post office) for a small additional fee. It takes about a couple of weeks for the Certificate of Birth Abroad and passport to arrive at the Embassy. We chose the Correos method for pick up for our recent birth in 2019 and that took about a month total.

If you pick up in person at the Embassy, only one parent has to go and you don’t have to bring the baby.

They will mail the social security card separately, and we have found that it can take a while.

Cost: Passport- $115; Certificate of Birth Abroad- $100

Costa Rican Birth Certificate

Getting your baby’s Costa Rican birth certificate is a very straightforward process. Previously, you had to file a request online with the Tribunal Supremo de Elecciones. Then you could pick it up in person at your nearest Registro Civil office. This service is no longer offered on the website, so as far as we can tell, getting digital copies is the only way now. 

Here is the link to the applicable page of the Tribunal Supreme de Elecciones’ website to request a digital copy. We did this in 2019 after our second baby was born and it was very easy. They come as PDFs sent to your email and you can pay with a credit or debit card. Each copy costs 1,575 colones (about $3). 

Permiso de Salida

Background

Before you can travel out of the country, you’ll need to obtain a permiso de salida (exit permission). This is required for all minor Costa Rican children, both citizens and legal residents. Basically, the point of this process is to prevent kids from being unlawfully taken out of Costa Rica. You will get to decide if only one parent can take the child out, if only both parents can together, or if either parent can alone. We decided on the either of us option for the most flexibility in case only one of us needs to travel.

Requirements

The Migracion website has excellent information on the process and what you need for documents. Take a look at the PDFs (all in Spanish but easy to translate through Google by uploading the entire document). There is a one-page form to fill out and various documents depending on your exact situation. Most recently for our second baby we needed:

  • 2 passport photos of the baby
  • Baby’s original passport and photocopy of the photo page 
  • ID documents of parents – If parents are not legal residents of Costa Rica, an original and copy of the first page of their passports and page with signature. If parents are residents, the original and a copy of their cedulas.
  • If you are getting permissions for more than one child, you will need multiple copies of the parents’ passports so that they have a copy for each child’s file.

Submitting the Paperwork

The form and documents need to be submitted in person (both parents in attendance but not the child) to Migracion. You can go to the main office in La Uruca (San Jose) or one of the regional offices listed. If you go to La Uruca, you will need to make an appointment in advance by calling Migracion’s call center at 1311 (postpaid local phone required; operators usually speak only Spanish).

Note: There is often a wait to get in at Migracion’s main office so don’t leave this until the last minute if you have travel plans coming up.

When you go to the office, the official will go through your paperwork and create a file. They’ll put the permission into the computer system so that when you leave the country, immigration can pull up the information. They will also give you a paper record in case the computer system is down (we recommend carrying this with you when you travel).

Traveling

Previously, before you could check in for your flight, you had to go to a separate desk at the airport to have them confirm that you have filed for the permiso de salida. Now, you don’t have to do this anymore. There’s no additional step and you can check in for your flight like normal.

If it’s emergency, we have also heard that you can file for the permiso de salida right at the airport as long as you bring all the required documents and both parents are present.

Cost: Free

Having a Baby in Costa Rica: Part 3, The Paperwork
Migracion Office in San Isidro de El General (note that the office has moved since the writing of this post)

Carnet

If you’re planning to use the public healthcare system, you will also need to get your baby’s carnet. Previously, you had to carry this with you for doctors’ appointments, but now everything is digital. So what you are doing now is getting your baby in the CCSS system.

We had a hard time figuring out where to go for this the first time around because the process isn’t uniform and depends on where you live in Costa Rica. We talked to some other parents who said that they got theirs at the local EBAIS clinic, but our clinic told us they didn’t issue them. For our first baby, we ended up having to go to the public hospital. The Oficina de Afiliacion at the hospital in San Isidro de El General issued the carnet. All we had to show was his birth certificate. For our second baby, we were able to do it at our local EBAIS, which is a larger one near Quepos. All we needed was the birth certificate and our cedulas.

Cost: Free

 

Getting your baby’s initial paperwork isn’t the most fun of chores, but once you figure out how to do it, it really isn’t that bad. Each step was more efficient than we expected, and a lot easier than some other things you have to do when you live in Costa Rica.

Have a question or want to share your experience about getting your baby’s initial documents? Leave a comment below.

Last Updated: May 15, 2020

Looking for more information about living in Costa Rica? Check out these posts:

Applying for Residency in Costa Rica Without a Lawyer: If you plan to apply for residency through the birth of your child, this post will take you through the process step by step.

House Sitting in Costa Rica: When we first moved to Costa Rica, we house sat and lived rent free, all while exploring some amazing places across the country. Read our guide on how we did it.

Having a Baby at Hospital CIMA: If you’re still deciding where to deliver, check out our newest having a baby post about the birth of our second child at CIMA in San Jose.

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